Finance
GrapInvo
Intelligent Compliant Digital Invoicing for Pakistani Businesses
AI-powered FBR-compliant digital invoicing: smarter drafts, clearer validation, official invoice numbers, QR codes, and branded PDFs.
Overview
GrapInvo is intelligent compliant digital invoicing for Pakistani businesses. An AI assistance layer accelerates invoice preparation, improves data quality, explains validation issues, and surfaces operational insights, while final compliance checks and production FBR posting stay under system rules and configured human approval. Create an invoice in the console, from CRM or Excel, or from a scanned document with AI extraction. GrapInvo validates the data, posts it to FBR's Digital Invoicing service, and when FBR accepts it returns an official FBR invoice number, generates a QR code, and produces a printable tax invoice PDF with your company branding. One installation can serve many companies, each fully isolated.
Who it's for
Super admin
Creates and manages companies, creates operators, generates CRM API keys, views invoices across all companies, and uses AI-assisted analytics for all or one company.
Company operator
Signs in to their company only. Creates, imports, searches, views, and retries invoices with AI drafting, validation help, and buyer or HS-code suggestions, and sees only that company's logo and branding.
Finance & ops teams
Need searchable history, PDFs ready to share, AI narratives on failures and trends, and a clear path from sandbox testing to live FBR posting.
CRM & ERP integrators
Push invoices through a company-scoped API without staff re-typing data, and look up results with an external reference when needed.
The problem it solves
Manual FBR posting is slow and error-prone
Staff re-key invoices and risk tax-field mistakes when posting to FBR by hand.
Invoice data is trapped in paper and files
PDFs, scans, and images still force retyping instead of becoming reviewable drafts.
FBR errors are hard to decode
Rejection messages and sale-type, tax-rate, or SRO issues slow teams without plain-language guidance.
Each company needs its own setup
NTN, logo, defaults, and FBR token must stay separate per company, not mixed in one shared workspace.
CRM and ERP need a clean push path
Connected systems need to create invoices without retyping into a web form.
Go-live without a safe test path
Sandbox testing must be possible before posting real invoices on production FBR.
How it helps
Intelligent invoice preparation
AI extracts from documents, drafts from plain language, and suggests buyers and HS codes so teams spend less time on repetitive entry.
Smarter compliance guidance
Plain-language warnings and FBR rejection explanations help fix sale type, tax rate, and SRO issues before or after posting, without bypassing mandatory validation.
Official FBR invoice numbers
When posting succeeds, GrapInvo stores the FBR invoice number and marks the invoice Posted.
QR-coded branded PDFs
Tax invoice PDFs include company logo, details, and a QR code ready to share or print.
AI insights with human control
Narratives, anomaly signals, and recommendations assist operators; production FBR posting never happens silently without system rules and approval controls.
Multi-company in one place
One installation serves many companies with isolated data, branding, FBR credentials, and AI context.
Platform & AI modules
AI invoice intelligence
PDF, scanned document, and image-based import with AI-assisted extraction of buyer details and line items into a draft for review. Natural-language drafting turns a plain-language description into a pre-filled draft. Confidence indicators highlight sensitive or uncertain fields across manual entry, Excel, scans, and CRM-originated data.
AI smart validation & error assistance
Plain-language warnings for inconsistent sale type, tax rate, SRO information, and related fields. AI explains FBR rejection and validation messages with actionable field-level guidance. Duplicate-risk detection uses CRM references and combinations such as buyer, amount, and invoice date. Suggestions are for review and never bypass mandatory system validation.
AI buyer & product assistance
Buyer suggestions from historical invoices, including name and NTN. HS-code recommendations from item descriptions and company history. Province and registration-type suggestions with confidence indicators for confirmation, cutting repetitive entry and improving consistency.
AI in-app help & guided onboarding
In-app AI answers common questions on CRM/API setup, Excel imports, invoice workflows, and Sandbox vs Production, with guided onboarding for companies moving from sandbox testing to live FBR production.
AI analytics, narratives & risk signals
AI-generated plain-language summaries of invoice volumes, tax activity, top failure reasons, and trends. Anomaly detection flags unusual FBR failure rates, unexpected tax-mix changes, and sudden buyer-volume spikes for administrators to investigate.
AI safety, governance & data isolation
AI generates drafts, explanations, recommendations, and risk signals. It does not silently post live invoices to FBR. Mandatory human confirmation or configured approval is retained before production posting where applicable. Company-level data isolation keeps AI processing in the authorized company context, with assisted decisions available for audit and traceability.
Companies
Business profile and FBR setup per company: name, logo, address, city, province, NTN, STRN, and phone. Invoice defaults cover number prefix, tax rate, HS code, unit of measure, and sale type. Each company holds its own FBR bearer token and environment (Sandbox or Production), an active/inactive switch, and a CRM API key that can be generated or revoked.
Users
Super admins create company operators with name, username, email, password, and company assignment. Edit email and assignment, reset passwords, and enable or disable operators with confirmation. Operator email matters for CRM: when CRM creates an invoice, it sends an email that must match an active operator for that company.
Invoices
Create a Sale Invoice or Debit Note from a guided form with live preview. Buyer details cover registered or unregistered status, NTN, province, and address. Line items include description, HS code, quantity, tax-inclusive price, tax rate, sale type, and SRO fields where required, plus optional PO number, delivery challan, reference, and notes. Search and filter by status, dates, and company. Detail pages show FBR status, QR code, and PDF download. Failed invoices can be edited and re-submitted.
Excel import
Import an Excel file using the provided template from the Invoices page. Rows with the same invoice group become one invoice with multiple items, labeled System - Excel Imported.
Dashboard & analytics
Period filters and summary KPIs for invoice counts, sales, and tax, with posted, failed, and sandbox indicators. Trends and buyer rankings are available, and super admins can view all companies or filter to one. Pair with AI narratives for plain-language operational summaries.
CRM & API integration
External CRM or ERP systems create and look up invoices through a secure company API key, without web login. CRM sends invoice data with an API key and operator email; GrapInvo validates, saves, and posts to FBR; CRM receives the system invoice ID. An optional external reference helps prevent duplicate creates.
Sandbox vs production
Sandbox tests against FBR's sandbox before go-live. Production posts live and issues real invoice numbers. Environment is configured per company, and the interface clearly distinguishes sandbox or mock postings from live issued invoices.
Security & data isolation
Username and password sign-in with a secure session. Each company only sees its own invoices, logo, and settings. CRM API keys are company-scoped. Operators can be disabled without deleting history, and companies can be deactivated to block access.
Compliance & FBR operations
Debit note and credit note workflows with controlled validation before FBR submission. Guided sale-type, tax-rate, and SRO field validation using configured FBR reference rules. Post-issue status synchronization and re-validation where supported. Archival and retention controls for tax-audit readiness.
Workflow automation
Bulk retry for failed invoices with validation before re-submission. Scheduled daily and weekly reports with PDF and Excel outputs. Optional Draft, Approve, and Post approval workflow. Email and messaging notifications, plus webhooks for CRM/ERP when invoice status changes.
Integrations & master data
Buyer master with reusable name, NTN, address, and province. Company-specific HS-code catalog for faster line-item entry. Optional payment and receipt linkage for reconciliation. Deeper ERP hooks for automated invoice exchange where required.
Use cases
AI document to draft invoice
Upload a PDF, scan, or image. AI extracts buyer and line items into a draft with confidence indicators, then staff review and validate before FBR posting.
Natural-language invoice drafting
Describe an invoice in plain language and receive a pre-filled draft for review, bridging manual entry and structured forms.
AI-guided fix after FBR rejection
When FBR rejects an invoice, AI explains the message in plain language and points to the fields to correct before retry.
New invoice form
Operators and super admins create Sale Invoices or Debit Notes in the web console, with AI buyer and HS-code suggestions along the way. Source label: System.
Excel bulk entry
Staff import the provided template; grouped rows become multi-item invoices. Source label: System - Excel Imported.
CRM or ERP push
Connected systems create invoices via company API key and operator email, then fetch details by system invoice ID. Source label: Generated from CRM.
Sandbox training then go-live
Configure the company on Sandbox for training and integration tests, then switch to Production when FBR credentials and workflows are ready, with AI-guided onboarding help.
Failed invoice recovery
Failed posts stay searchable. Staff use AI validation assistance, fix buyer or line-item issues, and retry, including bulk retry with validation before re-submission.
Why GrapInvo
Intelligent and compliant together
AI accelerates preparation and clarity; FBR validation, posting, QR, and branded PDF stay governed by system rules.
AI that assists, never auto-posts live
Drafts, explanations, recommendations, and risk signals speed work. Production FBR posting stays under validation and configured approval.
True multi-company isolation
Users, invoices, API keys, branding, FBR tokens, and AI context stay scoped to each company.
Integration-ready
Excel template, company-scoped CRM API, webhooks, and external references for connected systems.
Production go-live path
Per-company Sandbox and Production, onboarding checklist, monitoring, retry, and audit-oriented activity records.
Important details
AI assistance layer
Extraction, natural-language drafting, validation help, buyer and HS-code suggestions, in-app guidance, narratives, and anomaly signals in one product.
What comes out
Official FBR invoice number on success, QR-coded tax invoice PDF, searchable record with buyer, amounts, dates, PO/DC, and status, plus a clear source label (system, CRM, or Excel).
Tax-mix & multi-company analytics
Expanded dashboards for tax categories and related measures, with AI narratives and comparison views for super administrators.
Roles beyond the basics
Fine-grained permissions, multi-branch and multi-warehouse sales views, and audit records for important actions.
Mobile-friendly sharing
Invoice views suited to mobile use with PDF sharing for day-to-day operations.
High-volume bulk ops
Optimized import, retry, and processing for issuers with large invoice volumes.
Guided onboarding
Configuration checklist and AI help for new companies moving from Sandbox testing to live FBR production.
Frequently asked questions
Pakistani businesses that need intelligent, FBR-compliant digital sales tax invoicing, including multi-company groups that want one installation with isolated company data.
See intelligent compliant invoicing
Book a demo of GrapInvo AI assistance, FBR posting, QR PDFs, Excel import, CRM API, and the sandbox-to-production path.
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